Jobs

Consular Executive


CONSULATE-GENERAL OF THE REPUBLIC OF SINGAPORE

Based: Malaysia(Johor)

Posted on 14 May 2022

Job Description

Roles and Responsibilities
  • Provide assistance on consular matters such as arrests and deaths of Singapore citizens, loss of passport, and attestation of documents, e.g. bill of origin, oaths, statutory declarations
  • Process ICA-related applications such as Citizenship by descent, Application for Permanent Resident, Re-Entry Permit, Renunciation of Singapore citizenship, Singapore International Passport, Document of Identity, Re-entry permits, etc.
  • Account for the revenue collected against services rendered and hand over the revenue to the Finance section at the end of each workday
  • Accompany Vice-Consul or Consul on visits to prisons, lock-ups and detention centers and act as an
  • Possess SPM or higher
  • Have 5 years or more working experience
  • Possess intermediate Microsoft skills for Word and Excel
  • Interpreter and note-taker
  • Maintain visa and consular statistics on regular basis for HQ
  • Maintain proper filing for all documents processed
  • Attend to public enquiries in relation to visa applications, notarial services, consular and other immigration matters
  • Assist Singapore citizens residing in Johor Bahru to register with Mission through E-Register
  • Assist in updating Mission’s Emergency Operations Plans and maintain a list of useful contact numbers of local authorities and organisations in Johor Bahru
  • Act on emails received via Mission’s generic email account
  • Act as receptionist and direct calls and visitors to the officers-in-charge
  • Draft correspondences relating to consular and immigration matters
  • Provide basic English translation of official correspondences from local authorities relating to consular matters
  • Cover duties for other local staff
  • Perform any other duties as directed by the supervisor

Candidates should:
  • be fluent in and able to read and write English and Bahasa Melayu. Basic spoken Mandarin will be a plus.
  • be familiar with local government structure and general processes
  • be able to perform admin paperwork
  • be able to work with numbers and handle cash transactions and perform bank-in
  • possess a Malaysian driving licence
  • be able to travel to other districts in Johor for work (both day trips and overnight) at short notice (within 2 hours)
  • be able to attend to traumatic consular cases such as major accidents, see dead bodies, accompany HBS and NOKs to morgues, funeral parlours etc. for all races and religions
  • be proactive and willing to go an extra mile in service delivery
  • be mature and calm in face of difficult customers or situations

 

Company Details

CONSULATE-GENERAL OF THE REPUBLIC OF SINGAPORE


SUITE 35.02, LEVEL 35,JOHOR BAHRU CITY SQUARE OFFICE TOWER, 106-108, JALAN WONG AH FOOK,

Johor Bahru

80000 Johor

Malaysia

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