Admin Officer/Executive

CMA CGM Malaysia

Based: Malaysia(Federal Territory/Kuala Lumpur)

Posted on 14 Feb 2017

Job Description

Provides office administrative services by implementing administrative tasks, procedures, and policies, and monitoring administrative projects including assisting MD's & Director, 
  • Assist in daily task as required, such as application for shell card, send, apply for new phones, raise tickets for new staff as per HR’s email and etc.
  • Follow up departments on reports and consolidate the HOD’s reports.
  • Prepare / consolidate power point presentation for MD.
  • Assist Legal Department on the administrations works.
  • Source for quotations (if applicable) from vendors such as furniture, stationeries and other kind of request by Management before approval to purchase. To follow up on delivery of items
  • Review Shell, Maxis & Parking claims and rebate before submission to payroll.
  • To organize and coordinate company's function or events (e.g. Birthday party, lunch and etc.)
  • Raise tickets from the internal IT system for new staffs.
  • Check stocks for stationary, includes stamps, toner and first aid box. Prepare PO and liaise with suppliers.
  • All requisition form, PO, DO and Invoice has to be scanned and save into Admin folder before submitting to Finance.
  • update payroll on the staff usage of shell card, parking and handphone bill on monthly basic.
  • To issue access door card, stationaries, apply card sticker for new staff. This includes doing all paper works as required.
  • To collect letters from mail box and forward to receptionist to distribute.
  • To arrange internal dispatch in the absent of receptionist.
  • To relief duty of receptionist.
  • Any other tasks assigned by the Management. 

Company Details

From its base in Marseille, the CMA CGM Group is present in more than 160 countries through its network of over 600 agencies, with more than 29,000 employees worldwide (4,500 in France).
With a young and diversified fleet of 532 vessels, the CMA CGM Group serves over 420 of the world's 521 commercial ports. Through more than 200 shipping lines, the company operates on every one of the world's seas. Its global presence and efficient ships like the CMA CGM BOUGAINVILLE enabled the CMA CGM Group to transport a volume of 18 million TEUs