Senior Document Controller

Universal Rail Solutions Sdn Bhd

Based: Malaysia(Selangor)

Posted on 24 Jan 2019

Job Description

Assist to control all documents related to ISO 9k, 14K and18k
Control the new issue and obsolete documents for ISO
Assist to issue out standard processes and procedures to all concerned departments
Track and monitor the monthly submissions for the Objectives specified in the ISO
Track and maintain the customer satisfaction records
Track and maintain the Corrective and Preventive Action Requests
Track and monitor the Continuous Improvement Records
Schedule and facilitate the Internal Audits and External Audits
Maintain records of the ISO manuals
Maintain records of the ISO forms and ensure these are updated
Filing and archiving of records according to the retention period
Prepare and document Management Directives as instructed and document the same for reference
Prepare and document company policies as instructed and document the same for reference
Any other instruction as given by your superior related to Document Control 
To provide support in areas such as project team administration (travel and meeting requirements)
To create and manage a project office calendar
Project meeting arrangements and providing minute taking
Creating basic documents and templates
Documentation recording and filing (post in and out, email in)
Main point of contract for correspondence and telephone
General ad-hoc administration duties
1st point of contract for all visitors to site office, and ensuring clients and visitors are signed in, treated in a civil and professional manner, accommodated with refreshments as necessary.
Plan and manage the office supplies to ensure all necessary requirements are in place
Actively promote the corporate and project goals and values
Manage the project office environment and any office service staff to ensure that the company culture and ethics are maintained to the highest standards
Manage and oversee to work done by subordinates at the site and train subordinates to meet requirements
Collaborate with other departments to formulate and implement policies, procedures, goals and objectives. 
 Diploma in any engineering field, preferably in civil and construction
Proficient in Microsoft Office applications; with experience in SAP system would be an added advantage
At least 3-5 years of relevant working experience
Good knowledge and experience in documentation/ ISO
Experience in Construction /Civil Engineering industry would be an advantage 
Personal Attributes:
A meticulous team player with excellent interpersonal, communication skills with ability to relate to all levels of staff
Methodical and meticulous work ethics
Good problem solving skills
Bilingual would be an advantage- to liaise with non-English speaking associate 
Ability to manage time and prioritize activities 

Office will be in Shah Alam

Company Details

Universal Rail Solutions Sdn Bhd


Shah Alam

40150 Selangor


We are fast expanding construction & development company. In line with our expansion plan, we are currently recruiting enthusiastic and highly motivated individuals to join us.