Senior Executive, Procurement & Tender

IMU Education Sdn Bhd

Based: Malaysia(Federal Territory/Kuala Lumpur)

Posted on 24 May 2021

Job Description

Job Responsibilities:
Strategic Procurement
1) Execute tender/sourcing process to evaluate, recommend the goods/services, supplier that best meet the purchasing requirements and to the best interest of company, within specific timeline and project requirements and submit for approval in accordance with the Limits of Authority (LOA) and Supply Chain Management (SCM) Procedure.
2) To perform the sourcing process with the following responsibilities:
    a) Coordinate internal resources and vendors for seamless execution of sourcing phases
    b) Review and analyse the internal requesting department’s scope and requirement prior to the sourcing, and work out              with stakeholders (end-users) a sourcing/tender plan to drive the sourcing process in evaluation and TCO.
    c) Participate in and execute the pre-qualification and bid evaluation process
    d) Ensure compliance to IMU Sourcing Policy when executing sourcing process
    e) Supervise the sourcing process to ensure timely completion of sourcing exercise, evaluation and approving process                  within project scope, cost, and risk profile.
    f) Drive savings through tenacious price negotiation, re-negotiation and an understanding of buying and procurement.
3) To work with stakeholders and Finance on opportunity and ROI assessment with a view to optimize value for spend.
4) To work with stakeholders and Finance on budget planning and actual spending as per planned as part of yearly sourcing activities
5) Perform reporting on sourcing aspect including planning & opportunity assessment, assist to determine sourcing strategy, execute sourcing strategy, tactical execution and management of vendor relationship and vendor performance.
6) Take charge of inbound logistic activities that include:
    a) Application of import permit, exemption of import duty & excise duty in complying with the statutory & regulatory                    requirements and for cost saving. This include timely compilation of subsequent document (Customs’ Form No.1 / 9              and other Customs’ forms that may be applicable like Lampiran C, application of write-off/transfer/sales of duty or tax            exempted/relief items, etc.) as required to comply with the statutory & regulatory requirements.
    b) Coordination of inbound logistic for a timely & insured shipment of goods at an economy of scale
7) Vendor Management – Process, review and analyse application to register a new vendor with strong justification (e.g. needs to purchase, comparison of quotations between existing vendor and new vendors, credibility of new vendor, after-sales services, etc.)
8) Contract Management – new and renewal.
9) Execute Supplier Performance Evaluation on a yearly basis to evaluate & recommend the best suppliers within same category of supplies in the Preferred Supplier List.
10) Provide updates on supply chain/market, vendors, services and/or product trends to Finance and internal stakeholders
Reporting & Analysis
11) Regular reporting of purchasing and procurement’s transactions, performance and analysis, such as spend and savings analysis, procurement lead time and turnaround analysis.
12) Participate in implementation of new action plans for change processes and continual improvements to cater for business needs and expansion.
13) Document and data management for regulatory and internal audit – electronic papers, Supplier Master Data, Item Source Reference, Item Master, Indirect and Excise Taxes, Tax Relief Certificate, etc.
14) Present and guide requester/end-user on statutory, regulatory requirements, procurement and purchasing policy, procedure and processes, and system transaction procedure.
15) Carry out other related departmental tasks required to cater for changing business needs and regulatory requirement, as requested by superior.

Job Requirements:
  • Minimum a Bachelor Degree in Business, Management, Engineering, Finance or Accounting or equivalent.
  • 8 to 10 years working experience in procurement with at least 5 years dedicated experience in strategic sourcing, tender, tender evaluation, tender recommendation, project management, vendor and contract management.
  • Experience in education and healthcare industry is not necessary but will be an advantage.
  • Good command of English language – both written and oral
  • Familiar with Oracle PeopleSoft Financial System, Moderate to advance level in Microsoft Excel, Moderate level in Power Point and Word
  • Experienced in managing stakeholders with multiple reporting dimensions and multiple competencies. Project management skill – moderate to large size tender (please state role and responsibility in the project(s)
  • Can delivery result within a stipulate timeframe and performance expectation
  • Good analytical skillset, possessing ability to think critically and outside the box,
  • Dependable and trustworthy

Company Details

IMU Education Sdn Bhd

No.126, Jalan Jalil Perkasa 19

Bukit Jalil

57000 Federal Territory/Kuala Lumpur


IMU is Malaysia's first and most established private medical and health sciences university with 28 years of dedicated focus in healthcare education. IMU has SETARA-2017 rating of 6 stars (Outstanding) under the Mature University category.